- Having everything scanned onto your computer system is a huge time saver.
Instead of spending your time running around the office trying to find a document from years ago, you could easily just pull it up on your computer seconds after a quick search.
- You don’t run the risk of losing an important document.
When you have boxes of important paperwork lying around the office, you’re asking to lose something of value eventually.
- Who doesn’t want to save space in their office?
When you run a busy office, it can already be stressful. If you throw in a bunch of paperwork and clutter it decreases workflow and makes everything harder to manage. Not to mention the space gained for office use instead of storage.
- Manage your records to the best of your ability.
When everything is stored on your computer, it makes managing your records as easy as can be. You can pull up anything you want to within seconds.
- What would you do if a disaster struck?
Most offices don’t think that a natural disaster could ever affect them, but what if it does? All of the records that hold your company together would be gone. And that is devastating to any business.
- Don’t ever risk leaving a document at home.
Have you ever forgotten an important document at home and had to be late to that important meeting? If you keep everything stored on your computer, you never have to worry about leaving your proposal at home.
- Who doesn’t want to save money?
Depending on how many records you have, yes it can be expensive to use a scan service to get everything started. But what about after that? You don’t have to spend money on storage space anymore and your employees will save valuable time trying to find misfiled documents, and everybody knows that “time = money.”
As you can see, there are a lot of benefits to scanning your files and keeping a digital record instead of a traditional record storage system. But the choice is up to you.